Want to switch to a Hong Kong agency who you can trust? We’re happy to hear you want to leverage the knowledge and network of Global From Asia as your full service Hong Kong agency! Be part of our HKVIP club!

Here is how we can get started:

Elect Us As Your Company Secretary

For us to be able to help you in your Hong Kong business matters, we will become your company secretary. As a secretary, we can talk to the Hong Kong Tax department (IRD) and help with the government forms as they come in.

Please let your current company secretary know you are making the switch. This is common courtesy, but also see if they are holding any documents on your behalf.

These may be things like:

  • Auditor Reports

    This is an Feature List Item that is part of an Feature List. Notice the connector between the three graphics to show that they are related.

  • Business Registration Certificates

    This is an Feature List Item that is part of an Feature List. Notice the connector between the three graphics to show that they are related.

  • Annual Report

    This is an Feature List Item that is part of an Feature List. Notice the connector between the three graphics to show that they are related.

  • Notices from the Hong Kong government

    Any recent mail from the business registration department, company registry, or other government bodies we should know about?

  • Bank Statements

    Does your current secretary or virtual office keep your bank mail? Get that sent to us, or sent to you?

Ask them to mail it to you (if you want to hold them), or we can receive them on your behalf.

There are 2 forms you need to fill out. We will handle it for a small fee (see our pricing table for all items and costs on this agency transfer package).

Sign NDA (Optional)

Some clients prefer that we get a formal NDA in place. While this is not required on our side, we want to make all business owners we work with to be comfortable.

When going through this process together, tell your account representative that you want to sign a NDA. We have our own version we can show you and you can accept. Have your own contract? This may delay us working together, but our management will review it and determine if it is acceptable for our side to sign or not.

So this is the first order of business, do you want us to sign an NDA or not. If not, we can skip ahead to the next step.

When Did You Last File Your Forms?

We want to make sure when you transfer to us, we understand all your tax and government status situations. These are the 3 main ones we will discuss:

  • Annual Return (NAR1)
  • BRC (business registration certificate)
  • Audit (Auditor’s report)

If you have other items to discuss, please let us know too. We want to start fresh and make sure you have a clean slate when working with us.

Use Our Address For Your Company

Next we’ll update your address with the Company Registry and Business Registration departments. From your current secretary over to our address. You can also update your bank account so that the mail comes here, if you like.

Will you authorize us to open and scan then email your mail? If so, we’ll have you sign off an authorization letter to us (optional). Else we will keep your mail safe and mail it to where you instruct us.

Would You Like Us To Help With Bookkeeping and Audits?

Another value add service we offer is the ongoing bookkeeping. We’re Quickbooks Pro Advisors, and know that best. But of course we can help you with Xero or other softwares as well, please let us know your accounting software when inquiring.

As part of the for the bookkeeping help, to be clear, this is advising and answering your questions.

Want more bookkeeping help? No problem! By also adding an option bookkeeping service to your plan, we can help with your bookkeeping, on a monthly basis we will give you status reports of your company financial status. Then, when your year end comes and you need to file your audit, we got your back. We can take you financial reports and complete your audit without skipping a beat.

These transfer packages do not include the audit fee, we do offer a discount on our audit fee when you transfer to our services, the discount depends on the package level below.

Please ask you account representative for a price quote after submitting to us your books for review.

Other Services (Offshore Elect, Banking Assistance, etc)

You may have other service needs too! No problem, we want to be your partner here in Hong Kong. When we have our phone consultation, you can learn about other services we offer such as:

* Bank Account Application Assistance. If you need someone to help with your company credit card application, new bank account, etc.

* Offshore elect. Do you do all your business outside of Hong Kong? Want to file for exemption? Our tax specialists can help work close with you on preparing your case for the IRD.

* Late fees and tax penalties. Have a case with the Hong Kong tax department? Maybe you were late on a fee or have a discrepancy in your tax filing. We can help. Bring this up and we’ll look at your specific situation.

Other services as well, for Mainland China and other assistance inside HK business scope.

We’ll Send You a Letter of Engagement

Once we know all the services you would like us to help you with, we’ll create a letter of engagement. This is a list of the responsibilities we will undertake and a summary of all the costs involved.

You and your business partners will review this, accept, and then make payment. We accept all major forms of payment, most of the time it is a HSBC Hong Kong bank transfer. For currencies, we prefer HKD if you have them, but can also accept USD.

We Look Forward To Working With You + Being Your Hong Kong Partner

This is the beginning of a great relationship! We want to work alongside you and make a win-win deal. Let you focus on your business, and we will represent you well in your Hong Kong government and tax filings.

Which Parts Do You Want Us To Take Over?

I think the most confusing part for entrepreneurs is understanding the different levels of services. We cover this a lot in our blogs and podcasts, here’s a quick list:

  • Company Secretary Transfer Fee.

    We need to process the paperwork for you to assign us as your company secretary. We’ll do this for a nominal fee in good faith we’ll be working together long term!

  • Hong Kong Address.

    You need an address in HK for at least the government correspondence. Can also use for banks, clients, packages, etc. With a few different options, check our different plans here.

  • Hong Kong Company Secretary.

    This isn’t an owner / director of your business, but someone on the ground in Hong Kong qualified to help you with government forms and filing. They normally help with the Annual return as well as can help with other filings as they come in. Read the full details about our company secretary service here.

  • BRC Yearly Filing.

    This is the one renewable document you need to do each year to keep your company in good standing. Its the BRC, which stands for the Business Registration Certificate. Forgetting to file this on time will cost penalties, and if forgotten too long could get you in legal issues. Our BRC filing assistance is an optional part of our company secretary service above.

  • Yearly Audits (additional fee).

    You’ll need to file an auditor report yearly. This comes in the form of the IRD (Internal Revenue Department) sending you a Profit Tax Return in the mail. Once they send this, you have a couple months to prepare all your books and financial statements and have a licensed HK CPA sign off on it in his auditor report. Read our full sales offer on audits.

  • Bookkeeping (optional).

    You don’t need a HK based accountant to do this, but if the books are kept in order then the yearly audit (above) will be much smoother than sending in a bunch of bank statements and Paypal transactions. Read our full sales offer on bookkeeping.

Packages

We have bundles these services together into a few different packages depending on your needs.

“Local in HK” Pack

This is the basic, bare boned plan. You’re living in Hong Kong, and want to do a few parts of the maintenance and upkeep yourself. Basically, you just need us to be your company secretary – you do the rest on your own.

* Company Secretary Transfer Fee. We need to process the paperwork for you to assign us as your company secretary. We’ll do this for a nominal fee in good faith we’ll be working together long term!

* No virtual address plan. We don’t have the company address here – you may have your own office or other means to put an address in HK for your government correspondence address and other HK business matters.

* Company secretary. We help you with the upkeep of your company documents and can help represent you in interfacing with the HK government for your business matters. This includes the NAR1 (Annual Return) fee and filing help.

* No BRC help. You will file and pay for the BRC yourself directly.

* Yearly audit help. This will be included, we’ll help you prepare your audit and profit tax return once you get the notice in the mail. Please bring it to us as we will not be receiving your mail under the package. We will quote you our best price as being part of this bundle, and give you a 10% discount on our normal rates.

* No bookkeeping help. You will be doing the bookkeeping on your own, hopefully you are actually doing it and not just piling up a bunch of bank statements. The better you do on your bookkeeping, the better quotation we can give you on the audit preparation.

Globetrotter Package

Are you on the road? Don’t have an address in Hong Kong, nor have time or interest to DIY some of the government forms and other matters. This plan is for you, and we keep it reasonable so that you can grow your business while still not dealing with the HK company upkeep matters.

* FREE Company Secretary Transfer. We will cover the fee to process the paperwork for you to assign us as your company secretary. We’ll do this free in good faith we’ll be working together long term!

* Virtual address plan. Because you’re always on the road, we’ll be your correspondence address in Hong Kong. This package will include the basic services of receiving government and bank mail.

* Company secretary. We help you with the upkeep of your company documents and can help represent you in interfacing with the HK government for your business matters. This includes the NAR1 (Annual Return) fee and filing help.

* BRC help. Because you don’t want to be bothered with filing it yourself, we can bundle this together with your company secretary package. You pay us, we’ll file it for you.

* Private Member’s Forum. Keep up to date with what’s happening in the Hong Kong industry! When you are in our HKVIP program, you get complimentary access to our Global From Asia private member’s club as an added bonus!

* Yearly audit help. This will be included, we’ll help you prepare your audit and profit tax return once you get the notice in the mail. We will receive the profit tax return because we’re the correspondence address for the Hong Kong government offices. We will quote you our best price as being part of this bundle, and give you a 15% discount off our normal rates.

* Basic bookkeeping Questions & Advice. We’ll get you onto our Quickbooks pro software plan and help you get it all caught up and current. We’ll oversee the basics and assist with questions you have when you enter your own transactions. This plan is not including us entering the transactions, we act as an advisor and you can ask us questions when you or someone in your team is entering the transactions. If you want to add full service bookkeeping to this package, please check our bookkeeping packages page.

Premiere Package

Doing decent revenues and an established business? Know the value of having an expert just take care of everything? You may have a HK office already, but still just want us to receive all the government and banking things and take care of your company upkeep without involving and confusing your company secretary.

* FREE Company Secretary Transfer. We will cover the fee to process the paperwork for you to assign us as your company secretary. We’ll do this free in good faith we’ll be working together long term!

* Virtual address plan. Because you just want us to take care of the government filings, it will be sent to us direct. We’ll be your correspondence address in Hong Kong. This package will include the basic services of receiving government and bank mail, as you’ll have your own office in Hong Kong with your secretary and administrative team.

* Company secretary. We help you with the upkeep of your company documents and can help represent you in interfacing with the HK government for your business matters. This includes the NAR1 (Annual Return) fee and filing help.

* BRC help. Because you don’t want to be bothered with filing it yourself, we can bundle this together with your company secretary package. You pay us, we’ll file it for you.

* Private Member’s Forum. Keep up to date with what’s happening in the Hong Kong industry! When you are in our HKVIP program, you get complimentary access to our Global From Asia private member’s club as an added bonus!

* Yearly audit help. This will be included, we’ll help you prepare your audit and profit tax return once you get the notice in the mail. We will receive the profit tax return because we’re the correspondence address for the Hong Kong government offices. We will quote you our best price as being part of this bundle, and give you a 20% discount off our normal rates.

* Full service bookkeeping help. We’ll get you onto our Quickbooks pro software plan and help you get it all caught up and current. We will assist with up to 150 transactions per month. If you want to add more transactions to this package, please check our bookkeeping packages page.

Al la Carte Menu

So the above plans we did our best to fit the most standard situations we deal with. Want to mix and match? You can skip these bundles and check our various upkeep plans. So you have the list, these are the services and each links to a clear sales page on what’s included and the price.

  • Hong Kong Company Correspondence Address
  • Hong Kong Company Secretary (with the BRC option)
  • Audit Filing
  • Bookkeeping

Some other services we didn’t put into the packages that you may be interested in:

  • Company setup HKVIP (if you haven’t opened your company yet)
  • Offshore election filing
  • Company Name Change
  • And more! See our full page of service offerings

How It Works Once You Transfer To Us

So we hope you’re as excited as we are to get your company operations in order here in Hong Kong! So what do you need to do to get started?

  • Step 1.

    Choose the package that is right for you. Complete the checkout on this page. Any questions, our sales team will be more than happy to help.

  • Step 2.

    We’ll send you over an NDA and a Letter of Engagement which we can sign electronically.

  • Step 3.

    We’ll send you a list of items we need, which will be your CI, BRC, company directors, and the last government filings you have done (BRC, AR, Audit). If we’re the bookkeeper (on two of the plans) then we’ll get setup with Quickbooks and make sure things are running smoothly.

  • Step 4.

    Update the company secretary. We’ll file the paperwork to transfer over the company.

  • Step 5.

    Start enjoying our email alerts of new mail and government filings. Now you can start to benefit from our service. Just sit back and do your business. We’ll alert you when you need to fill out any forms or filings. Because we are your company secretary, we can reduce a lot of the paperwork and hassle you may have dealt with at other, non-IT friendly company agencies here.

  • Step 6.

    Alert you when your company audit is due. This is something company directors always worry about. When is my profit tax return here? What do I need to do for the audit, and when? This is what we will take care of and clearly explain to you so you can again, focus on your business matters.

Find The Package For You – Sign Up Today!

So there you have it. In black and white what you need to do to keep your company in good standing.

Local in HK Pack

$425 USD

for first year, then $325 USD/year going forward
  • Free Company Secretary Transfer ( You pay $100 USD, a 50% Discount)
  • Virtual address plan
  • Company secretary and Annual Return
  • BRC filing help
  • Private Member’s Forum
  • 10% discount on audit (when due)
  • book-keeping help
Buy Now!

Premiere Pack

CALL US

For custom package
  • Free Company Secretary Transfer. (Normally 200 USD)
  • Virtual address plan
  • Company secretary and Annual Return
  • BRC filing help
  • Private Member’s Forum
  • 20% discount on audit (when due)
  • bookkeeping transaction entry (up to 150 transactions/mo.)
Contact Us!

We Look Forward To a Long Term Partnership

By transferring your company secretary packages over to us, we’re glad you entrust us with your business matters here in Hong kong. After years of hearing people complain about the confusion of which document is which and when they need to file an audit, we took a stand and re-built the way agencies help clients in Hong Kong.

We took a stand on implementing digital processes for HK business upkeep. As we grow the agency, we aim to do more to make the process more smooth and online based, from front to back!

Frequently Asked Questions